REGISTRATION GUIDELINES

Registration Opening Hours:

Gait Course and Seminars – Hogan Mezzanine Foyer, Level 4

Monday 19 September              07:30 – 18:00

Tuesday 20 September              07:30 – 18:00

Wednesday 21 September         07:30 – 16:00

Main Conference – Hogan Suite Foyer, Level 5

Wednesday 21 September         16:00 – 19:00

Thursday 22 September 07:30 – 19:00

Friday 23 September                 08:00 – 19:00

Saturday 24 September             08:00 – 14:00

ESMAC 2022 Hotline: +420 727 803 223

All participants must Create an Account via the Online Registration Form. Please read the instructions on the website carefully.

Please consider using a personal email account if your work email is connected to a medical institute with high security and privacy settings as emails from online system may be transferred to junk folders. You may also check the emails in the Mailing Archive and Communication Log on the ESMAC homepage.

Each participant will receive a Registration number by email after the submission of the online registration form. As for payments completed by bank transfer, please proceed with the payment only after receiving your Registration number. Please do not send any payment by bank transfer without the Registration number and participant’s name included in the payment details.

For any questions you may have relating to the registration please don´t hesitate to contact the ESMAC Secretariat at registration@esmac.org.

Online registration will be available until 18 September 2022.

For any queries please contact us at registration@esmac.org

REGISTRATION FEES

All above fees include local VAT 23 %.

* To apply for discounted member fee, your membership must be valid during the Meeting dates. In case your membership is currently valid but is to be expired prior to the meeting, it needs to be renewed before the registration process.

To become an ESMAC member, please visit ESMAC website Membership/New Membership. Please fill in the application form for the new membership and pay annual membership dues with PayPal.

To pay with PayPal, please create your PayPal account first. In case PayPal service is not available in your country, please contact Secretariat of ESMAC by e-mail.

Not an ESMAC member? Join now!

**Please note that students fees are available for students only. This fee is applicable for BSc, MSc, or PhD students. Official proof of student status (in English and valid max. 6 months prior to the registration) must be uploaded during the registration process.

Please make sure to pay your registration fee before the deadline applicable for the selected registration type. If your payment is not received in due time, the latter fee will be automatically applied.

Unpaid or partially paid registration will not be considered as valid until fully paid.

All registration deadlines are applicable considering the local time (CET/CEST).

REGISTRATION FEE INCLUDES

GAIT COURSE + MAIN CONFERENCE/ MAIN CONFERENCE

• Admission to scientific sessions and to the exhibition
• Final programme
• Welcome Cocktail
• Lunches, coffee breaks

GAIT COURSE

• Admission to scientific sessions
• Gait Course final programme
• Sandwich lunches, coffee breaks

WORKSHOPS & SEMINARS

• Admission to scientific sessions
• Sandwich lunch, coffee breaks

SOCIAL PROGRAMME

All participants are kindly asked to re-confirm or pre-register for the following events to be able to attend.

Welcome Cocktail

Date: Wednesday, 21 September 2022

Time: 18:00

Place: Croke Park Stadium, Jones Road, Dublin 3

Tickets: Included in the registration fee

Early Career Network (ECN)

19:30 – 21:30 Wednesday, 21 September 2022

Croke Park

Free admission

This event is only intended for MSc/PhD students and post docs

Charity Run

The Children’s Memorial Health Institute (CMHI) in Warsaw, Poland, has selflessly taken on the admirable task of helping children affected by the war in Ukraine. One of our long-standing members (and past Secretary, and past Teacher, and local organiser of ESMAC 2004), Professor Małgorzata Syczewska, is vice president of the Foundation to Support CMHI. This year the ESMAC board and the local organiser of ESMAC 2022 in Dublin have agreed that we will donate the income of the Charity Run to the Foundation*, who will forward it to the CMHI Department of Rehabilitation to help Ukrainian children with motor disabilities. We are pleased that we can direct our targeted help through our ESMAC network where it is needed.

Please sign up for the Charity Run when you register to help children in Ukraine. Not only running, but jogging, walking, standing, sitting, kneeling, lying, or even not turning up is permitted!

Date:  Friday, 23 September 2022

Time:  07:15

Place: Clontarf Promenade

Tickets: 25 EUR

Gala Dinner – As of 21 September 2022 Tickets are no longer available.

Date:  Friday, 23 September 2022

Time:  19:00

Place: Clontarf Castle

Tickets: 80 EUR

ONSITE REGISTRATION

Please note that on-site registration payment can be processed by credit card or paid in cash.

REGISTRATION FOR EXHIBITORS

Please directly contact Sponsorship and Exhibition Manager:

Mrs. Jana Dvořáková
E-mail: Jana.Dvorakova@c-in.eu
Tel.: +420 777 791 252

CONFIRMATION

Each participant will receive the registration overview and email notification confirming the received payment and eventually state the amount outstanding after the completion of the Online Registration Form.

GROUP REGISTRATIONS

When registering more than one person under one company identity/invoice, please contact secretariat to determine the preferred invoicing setting.

PAYMENT DETAILS

All fees need to be paid in EUR (€), free of all bank charges. Please note that all bank charges need to be covered by the delegate.

Registration fees are collected on behalf of ESMAC by the Secretariat, CZECH-IN s.r.o., 5. května 65, CZ-14021 Prague 4, Czech Republic.

By Bank Transfer

Bank transfer payment needs to be identified by the registration number and participant’s full name included in the payment details.

Payment by bank transfer is possible until 29 August 2022. After this date, all payments can be done only by credit/debit card.

Beneficiary                            CZECH-IN s.r.o.
Beneficiary address             5.května 65, CZE 140 21 Prague 4, Czech Republic
Bank address                        KB a.s., Na Příkopě 33, Prague 1, Czech Republic
Account number                  51-0903490207/0100
IBAN                                        CZ5901000000510903490207
SWIFT/BIC                              KOMBCZPPXXX

Online Payment by Credit/Debit Card

The preferred method of payment is payment by card online via our secure payment gateway:

WORLDLINE – Payment Solution Saferpay
Online payments service provider –WORLDLINE.

Accepted Credit / Debit Cards

In the unlikely event of a rejected on-line credit/debit card payment, the delegate is recommended to return to his/her registration online and try to process the payment again. Should the payment issue persist, the participant is advised to contact the card issuer/bank first to check for any potential block on the online transaction. If so, once this is removed it will be possible to pay via the online payment gateway.

FINAL INVOICE

The final invoice will be provided to the participants upon request, the document is not sent automatically. Please contact us to ask for your receipt.
The final invoice will be issued based on details provided while registering (step Contact/Invoice details).

Any change of such details (address, VAT number etc.) is possible only within 3 days from the registering date and is subject to the 20 EUR fee.

CANCELLATION / REFUND POLICY

Cancellation of Registration

• Until 20 July 2022 – 50 EUR administrative fee will be deducted from all refunds
• From 21 July 2022 until 19 August 2022 – 50 % of the fee will be refunded
• From 20 August 2022 no refund can be processed

Cancellation of Other Bookable Items

• Until 19 August 2022 – 20 EUR administrative fee will be deducted from all refunds
• From 20 August 2022 – no refund can be processed

General Cancellation Conditions

• All cancellations must be notified in written form (by email) to C-IN and cannot be done online or over the phone
• Requests for refunds made after 24 September 2022 will not be considered
• For any change of name, a fee of 20 EUR will be charged

Ethical MedTech Europe – Conference Vetting System (CVS)

The Annual Meeting of the European Society for Movement Analysis in Adults and Children (ESMAC from 19-09-2022 until 24-09-2022 in Dublin, Ireland) is compliant with the Ethical MedTech – Conference Vetting System with the ID EMT29066

www.ethicalmedtech.eu

DATA PRIVACY AND SECURITY

The European General Data Protection Regulation (EU GDPR) entered into force as of 25 May 2018 and it involves some additions to data protection.

We take your privacy very seriously and to comply with GDPR consent requirements, we need you to confirm that you agree with our new Privacy Policy during the process of creating the account in our system. You can view it here.

After creating your user account in our system, you can manage your information, protect your privacy and security via our Online Portal that is now fully GDPR compliant.

Feel free to contact us with any questions in regarding to the Privacy Policy, Data Protection and GDPR in general by e-mail or phone +420261174301.

CANCELLATION OR MODIFICATION OF THE MEETING DUE TO FORCE MAJEURE

In the event of a force majeure situation, CZECH-IN s.r.o. reserves the right to alter or cancel the meeting without prior notice, including any change of the time and/or venue of the meeting. Any occurrence of force majeure event shall be communicated as soon as reasonably possible from the decision time. Force majeure includes any circumstance beyond the reasonable control of CZECH-IN s.r.o. which prevents or impedes the realization of the meeting. This includes but is not limited to, government action, war or hostilities, riot or civil commotion, plague, or other epidemic such as SARS, Covid-19, bird flu, earthquake, flood, hurricane, cyclone, fire or other natural physical disaster, explosion, accident or breakdown, strike, lack of the usual means of transportation or terrorism. CZECH-IN s.r.o. shall not be liable for any direct or indirect, incidental, or consequential, punitive, or exemplary damages, losses, expenditures or any other inconveniences or costs caused by such modification or cancellation of the meeting. Unless provided otherwise by the applicable mandatory laws, the registration fees will be reimbursed in accordance with the ESMAC 2022 cancellation policy.

INSURANCE

The registration fee does not include participant’s insurance against accidents, sickness, cancellation, theft, property damage or loss. Participants are advised to take out adequate personal insurance.

ESMAC 2022 Secretariat: C-IN, 5. kvetna 65, 140 21 Prague 4, CZE | tel.: +420 261 174 301
Copyright © 2022 c-in.eu | registration@esmac.org